Charge Model

The REPORTER usage charge is 5% of the registration cost, with a cap of $2.
See the chart below for activity-specific pricing.

  • Activities priced under $40: Charged 5% of the activity price
  • Activities priced $40 or more: Charged a flat fee of $2.00
  • Maximum REPORTER usage charge per activity registration: $2.00
Example Pricing:
Course Type Course Price REPORTER Fee Credit Card Fee (Cost-Varies)** WolfWare Outreach Fee* Total Fee Per Registration

*The WolfWare Moodle Outreach fee is only charged for online courses administered through the WolfWare Moodle Outreach server and is billed separately from REPORTER fees. The internal rate is $8.76 per student, per course, per 12 months. For more details on the WolfWare Outreach costs, visit the DELTA website.

**Credit Card fees are billed on all credit card transactions. These fees are passed directly from the bank and average ~2.5-3%.  For more information on credit card fees, visit the University Controller’s Office Credit Card Fees chart. Checks or internal payment transactions will still be subject to the usage fee, but will not incur credit card fees.

 
Activity (under $40) $25.00 $1.25 $0.63** $0.00 $1.88
Activity (over $40) $100.00 $2.00 $2.50** $0.00 $4.50
Online using WolfWare Moodle Outreach $100.00 $2.00 $2.50** $8.76* $13.26

Fee Breakdown by Activity
Category Charge Model
Courses/Instances Follow the standard Charge Model
Certificate Programs Follow the standard Charge Model
Youth Activities Follow the standard Charge Model for participant registrations.
*Application submissions do not incur a REPORTER usage fee. 
Memberships $2.00 for all purchases and renewals 

Common Billing Questions

  • Where do I find my usage charges?  The billing report, which provides an overview of billing for your activity registrations in REPORTER and Wolfware Outreach (starting July 1, 2025), can be found on the left-hand side of the menu, under “Reports>Financial Reports>Billing Reports”.
  • When will my department be billed? Starting in July 2025, billing will be processed every Wednesday for all registrations for the previous week and will be available in WRS on Thursday mornings. The transactions will be added to WRS by the REPORTER order number. You will see a separate line in WRS for each order as it is billed.
  • What if I don’t see all my charges in WRS? You will need to locate the “billed” column in the Billing Report. Charges that appear as “No” have not yet been processed and are not yet showing in WRS.
  • Are courses without a registration fee subject to billing?  Yes. The $2 usage fee will still apply if the activity is externally sponsored. There is no usage fee for no-cost internal campus training and free interest sessions.
  • Are dropped registrations counted in the registration totals? Yes, all transactions will be counted in the total for billing purposes. However, it is important to note that billing is based on a unique transaction by a participant, not the total number of transactions. Dropped/canceled registrations that result in a refund are still billed and do generate a credit card refund transaction fee.
  • Will you cross fiscal years? Yes—currently, billing is based on the end date of the activity, not the date of the transactions. For example, if an activity ends in July, it will be billed in August, even if most of the transactions occurred before July 1.
    For current year details, please refer to the REPORTER Fiscal Year End Instructions for Financial Administrators.
  • Can we use a grant project for billing? No, the University Budget Office has determined that REPORTER cannot charge a grant project ID.
  • Are participants who paid by check, IDT, or have a 100% discount code counted in the registration totals? Yes, if the activity is subject to billing, all unique transactions will be counted, regardless of payment or discount type.
  • Who do I contact about REPORTER and WWO billing questions? If you have questions, please contact REPORTERbusinessservices@ncsu.edu