The changes described here will be implemented in two updates over the next month:
- In first update (June 25):
- New policy fields added to instance setup
- Course Admins now have the option to include the ADA policy
- Once turned on, the statement will be included in the places specified here
- While off, the statement will not be included anywhere by default, but the contact fields will still be required when saving an instance.
- Second update scheduled for July 30:
- The ADA statement will be turned on by default for all instances
The Event Coordinator contact fields have been updated on all existing instances to match the instance’s “Contact Information”. Course Admins can now edit their instances and update the new fields. As a Course Admin, it is important to consider the information currently included for the Instance Contact, and whether that should be the same as or different from the contact for accommodation requests.
By breaking up these changes into two updates with an initial opt-in setting, we are giving Course Admins the opportunity to decide which instances are ready to use the new feature and which need to be updated. Course Admins should use the time between releases to review their existing instances and remove any repetitive details before beginning use of the new feature.
The following considerations should be addressed by Course Admins in preparation of the changes:
- Check for conflicts or repetition: Determine if there is anywhere in REPORTER that you are currently including ADA accommodation information that will become redundant or conflicting
→ Do your instances currently include ADA information in Registration Confirmation Notes, or other fields that will result in a duplication of or conflicts with the ADA accommodation information being newly included?
→ Do your existing refund or cancellation policies already include some of this wording? Are additions or updates needed for those policies?
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- Confirm Contact for requests: Determine if there is anywhere in REPORTER that you are currently including ADA accommodation information that will become redundant or conflicting
→ Who should participants contact if they need to request an ADA accommodation related to your instance?
→ Is that contact different depending on the instance? or instance format?
→ Does your department need to touch base to ensure all Course Admins are using consistent information and processes?
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- Plan accommodation process: Determine the workflow or plan of action upon receipt of accommodation requests (note – help resources for this are included below)
→ Have you reviewed all the coming changes in REPORTER related to ADA accommodation language and processes?
→ Have you completed training and reviewed relevant resources?
→ What and Who is needed to determine how best to address accommodation requests? Do you need to reach out to any campus offices for assistance with that planning?